2014 Annual Meeting

SUBDIVISION MEETING 14 MAY 2015, Called to Order 7 pm

·        Welcome New Residents!   We had   ten homes up “For Sale” and All Sold!!  This is good news for the Subdivision.  This is why we stress – keep up your properties.  People want to live and thrive here in Rosedale.

o   Each new resident should have received a Welcome Folder. It consists of a welcome letter, Indenture copies, current Newsletter, trustee phone numbers, bus stop procedures, misc. material

·        Garage Sale this weekend – 16 May – 6 a.m. until?

·        Parking in streets – fill up your driveway first.  Park in front of your own property.

·        Property Maintenance:  kind reminder – maintain your property and house.  If a residence’s grass or surrounding clutter becomes a nuisance – there is a nuisance form on the Arnold web site to fill out and report it to the City of Arnold

·        Sewer Base Drains:  Please help to keep Grass and leaves clear of drain opening.  Do not shoot grass or leaves in street gutters, we are working with the city to help maintain Arnold sewer systems.

·        FINANACES:
 

o   Assessment Collection – the process w/City and Village Tax Office (CTVO) is working well.   This is the way to go for any subdivision.

§  115 Residents:

·        108 residents are  PAID

·        7 unpaid (one under legal proceedings) – 6 will get Liens established.

o   Electric bill remains steady this year at $431.00 a month. We support 18 streetlights

§  Summary of past:

-         2014 – steady at $430.00

-         2013 jumped to $430.00

-         2012  $370.00

-         2011 $315.00 Major increases seen in last 2yrs.   Now - $21.85 per street light. 18 STREET LIGHTS

o   HOA – State and Federal Taxes filed

o   Liability Insurance paid ($1571.00 for 2015 (2014 - $1534.00)

o   Open Book policy -  for further Details – books are open here for anyone’s review

In and around the subdivision:

o   Cattails – cattail removal at Retention Pond #1 – equipment failed due to soggy ground in March 2015.
Cattail Removal will now be killed off with chemicals purchased (treatment will be end of May / beginning of June (Project Manager Mike K)

o   Neighborhood Watch – keeps eyes and ears open.

o   Street Safety Reminder – please keep your speeds at 20 MPH or lower.  There have been lots of speeders.….  We will get a hold of The Arnold Police Department to post the digital speed limit sign this month of May

o   Mulch – 3  Islands, rock garden, and entrance will be mulched – this next week.

·        Notes:  City Council Ward 2 Brian McArthur attended.   Trustees asked to get our streets permanently fixed versus the pothole refills.   Brian will look into this issue for us.

·        An Attendee volunteered to buy a “Solar” light for the entrance sign. As soon as we receive the light we will install it. Thank you!

·        We received a call on Open storage.  Complaint is residents are not properly storing wagons/ enclosed haulers.  Rule of thumb is – should be on a concrete pad and not stored in front of your house.

2012 Annual Meeting

Meeting Held 2/22/2012 At Arnold City Hall

 Bill Moritz, our Councilman, spoke at the meeting:
• Ozark bridge situation
• Bayshore Apartments and subdivision problems
• Meth Lab on Ozark Drive
• Vandalism at the Golf Course
• New stores opening at the Arnold Commons
• Plans for the old Kmart site
• Michigan Ave. improvements
• Richardson roadwork

Projects in 2011
• Indentures were amended
• Boulders were moved to prevent drive-thru at end of Rosedale
• Island 3 was cleared of trees and shrubs
• Bench at Pond 1 was repaired
• Yearly pond clean-up

Projects in the Works
• Speed limit signs painted on streets &/or speed bumps
• Island 1 needs tree pruning (volunteer Rob has volunteered to assist and maintain Island 1 this year)
• Island 2 needs a lot of work
• We will be Mulching for 2012, Entrance & 3 Islands
• Yearly pond maintenance
• Light for the Rosedale entrance sign (needed but currently too expensive)

Projects in the Works
• Trustee elections
• Formation and adoption of Bylaws

Neighborhood Watch
• July had at least 9 burglaries
• This prompted the formation of a Neighborhood Watch in September
• The purpose of the Watch is not to patrol but to keep neighbors informed on crime prevention
• Regrettably several more burglaries have taken place

Trustee Elections
• Most Associations elect a Trustee by vote at an annual meeting with the person receiving the most votes becoming Trustee.
• Terms of the Trustees are staggered so that there is always experienced Trustees on the board

By Laws: What are they?
• By Laws are provisions for the Regulation and Management of our corporate affairs. They Do Not include legally enforceable Indentures or Covenants as they apply to real property. They must be consistent with laws and our Indentures. Basically, By Laws will describe How the Association will be run.
• For tax purposes and to protect us as from individual liability for grounds we own in common in Rosedale, we are incorporated with the state. Corporate law 355.116 requires us to adopt bylaws.
• They are a good thing to have; they outline procedures members and Trustees should follow in managing our affairs. They define our rights as members of the Association

Indenture Amendments
• Three of the four proposed amendments passed (the first changes since Incorporation)
• 2/3 of Rosedale lots can now amend the Indentures
• Trustees will have a yearly budget, spend money to maintain and enhance Rosedale, and can contract work as needed
• Defined the duties of the Trustees

• Amendment 10 did not pass
• Increases assessment fees plus adding a maximum limit
• Rosedale Subdivision assessment fees are amongst the lowest in the region
• Our expenses are still greater than our income

Finances
• 108 Residents paid in 2011
• 6 residents have LIENS (owe 2011 & multiple years), 1 Resident Vacant
• 2011 incoming Assessment Payments : $10,800
• Ameren $4015.82
• Liability Insurance $1931.00;
• Common Ground Maintenance $5100.00
• Legal Fees $239.03
• Office Supplies/Postage $53.37
• Total Expenses: $11,339.22
• 2012 Starting Balance: $3,621.98
• 86 residents have paid for 2012. $198.90 collected in delinquencies
• 5 LIENS in PLACE. 1 Lien Removed. Unanimous decision to put another lien on the 5 residents for fees due from 2009

2010 Annual Meeting

Subdivision Annual Assessment Fees
Rosedale has 115 homes. Currently the annual assessment per home is $100.00, due every January. These working capital dollars go towards maintaining our subdivison. This includes electric for street lights, required liability insurance, maintaining common grounds (Entrance, around 3 ponds and roadside high-wire area), maintaining 3 mandated stormwater retention ponds, 3 street islands, filing liens on homes with unpaid assessments, and office supplies for subdivision business.

As of February 2009 Meeting: 11 homeowners unpaid for 2009, 39 unpaid for 2010.

Nov. 1, 2010 Update: With hard work, and door-to-door effort on the part of Trustees we now have only 9 unpaid for 2009 and 12 unpaid for 2010. Some are unpaid for 1 or more years. Liens have or will be placed on those homes with delinquent assessments fees.

The Trustees also collected $4900.00 in 2009 and $1125.00 in 2010 in owed delinquent fees.

-Annual Total collected annually if all residents pay: $11,500
2009 Expenditures
Liability Insurance: $2,361.00
Electric for street lights: $3679.17
Common Ground Care: $5,250.00 (7,724.00 in 2008)
Liens: $194.65
Mulch: 2 applications; $409.30
Plants, Office Supplies: $212.03
Total cost: $12,106.15

Due to inflation, expenditures are now exceeding annual assessments. The cost for electric, insurance, and grounds maintenance have risen steadily and increases will continue. We must modify our indentures to allow for annual fee adjustments to ensure the working capital is available to maintain our subdivision and prevent our neighborhood and property values from decline.

-Rosedale Trustees will be contacting residents in order to obtain homeowner approval to amend the indentures to allow for inflationary assessment fee adjustments.
Collection Agency
Rosedale is considering hiring an agency to help in collecting unpaid assessment fees: See their website for information about their services;
http://www.cityandvillage.com/ourservices.asp
Their FAQ page; http://www.cityandvillage.com/faq.asp
Well over 100 subdivisions in Jefferson County already utilize their services http://www.cityandvillage.com/jeffco.asp
Trees, Sidewalks and Streets
The City of Arnold states it is the homeowners responsibilty to maintain trees and sidewalks. Trees are to be trimmmed to allow 12 feet overhead clearance from the road and sidewalks.

Ozark Bridge and Rosedale Street Access
Nov 1st Update:

The Ozark bridge has been open since July. Ozark Rd access to Rosedale Dr. has been removed.